Payroll & Benefits Administrator
About Harmony Fire
Harmony Fire is a national life safety specialist delivering large-scale fire remediation and building safety programmes across the UK. Our teams protect homes, communities and public buildings by delivering critical fire safety works including fire doors, compartmentation and building safety compliance.
Ranked among the top service companies to work for in the UK and one of Europe’s fastest growing organisations, Harmony Fire continues to scale rapidly as we expand our national delivery capability. As we grow, our people processes must remain accurate, efficient and supportive of the high-performance culture we are building.
We are now looking for a Payroll & Benefits Administrator to support the smooth and accurate administration of payroll, employee records and benefits across the business.
About the Role
The Payroll & Benefits Administrator plays a key role within the People team, ensuring employees are paid accurately and on time while maintaining high-quality employee records and benefits administration.
This role combines payroll coordination, HR administration and employee support. You will work closely with the HR team, Finance and line managers to ensure payroll data is accurate, employee records are maintained correctly and employees receive a professional and responsive service when they have questions relating to pay or benefits.
This is an ideal role for someone organised, detail-oriented and proactive who enjoys working across both payroll and HR administration in a fast-growing organisation.
Key Responsibilities
Payroll Administration
• Prepare and process the monthly payroll accurately and on schedule
• Input, verify and reconcile payroll data including hours, overtime, allowances, bonuses and deductions
• Process payroll changes including new starters, leavers, salary adjustments and benefits updates
• Administer statutory payments and absences including sick leave, maternity and paternity
• Ensure payroll compliance with HMRC regulations, National Insurance, pension contributions and statutory reporting
• Review payroll reports and resolve discrepancies before final approval
• Distribute payslips and respond to employee payroll queries in a timely and professional manner
Employee Administration
• Coordinate onboarding administration for new hires including issuing offer letters, employment contracts and new starter documentation
• Collect and verify employee information including right to work documentation, bank details and tax forms
• Set up new employees within HRIS, payroll and benefits systems
• Maintain accurate employee records and update HR systems with changes including promotions, transfers and terminations
• Maintain employee files in line with GDPR and confidentiality policies
Benefits & HR Support
• Support the administration of employee benefits including pension enrolment and changes
• Assist with absence tracking and HR data management
• Act as the first point of contact for payroll and HR administrative queries from employees
• Support the wider People team with HR projects and employee engagement initiatives
• Help maintain efficient and consistent HR administration processes across the business
Skills & Experience
- Previous experience in payroll and HR administration
• CIPP Payroll Technician Certificate (or working towards) is desirable
• Strong understanding of payroll processes and statutory requirements
• Excellent attention to detail and ability to manage confidential information
• Strong written and verbal communication skills
• Highly organised with the ability to manage multiple tasks and deadlines
• Comfortable working with HRIS, payroll and benefits systems
• Collaborative team player who supports colleagues and contributes to a high-performing HR function
Our Values
At Harmony Fire, our culture is built around three core values which guide how we work and how we treat one another.
Athlete’s Grit
We work hard, show resilience and take pride in delivering high standards in everything we do.
Captain’s Duty
We take ownership, support our teammates and do what is right for our colleagues, customers and communities.
Fun-Loving Heart
We believe a positive, supportive environment brings out the best in people and we celebrate success together.
Benefits
- Competitive salary
• Discretionary bonus scheme
• Uncapped Annual Leave
• Company pension scheme
• Private healthcare
• Cycle to Work scheme
• Regular team events and social activities
• Takeaway Fridays and company socials
If you are looking to build your career in payroll and HR administration within a fast-growing national organisation, this role offers the opportunity to contribute to a business making a real difference in building safety across the UK.